Effective Date: May 21, 2026
By submitting an application, paying a deposit, purchasing booth space, or participating in any event produced by INV Marketing Group, LLC (“INV”), including but not limited to Oak Brook Artisan Market, Naperville Artisan Market, North Shore Artisan Market, Chicago Artisan Market, and related events (“Event”), Vendor agrees to the following Terms & Conditions.
These Terms & Conditions supersede and replace all prior versions, policies, understandings, or agreements relating to Vendor participation in the Event.
INV reserves the right to update, modify, interpret, waive, or enforce these Terms & Conditions, Event rules, operational procedures, safety requirements, vendor policies, setup instructions, and Event operations at any time and in its sole discretion.
Updated Terms & Conditions and Event policies become effective immediately upon posting to the applicable Event website or upon written communication from INV. Vendor’s continued participation in the Event constitutes acknowledgment and acceptance of any such updates or modifications.
Submission of an application does not guarantee acceptance into any Event.
All Events are curated. INV reserves the right, in its sole discretion, to accept, reject, remove, waitlist, or limit vendors by category, product type, quality, originality, marketability, duplication, or overall Event balance.
Vendor spaces are not guaranteed until payment is received.
INV reserves the right to relocate vendor spaces, modify floorplans, adjust booth assignments, alter Event layouts, or make operational changes at any time.
Vendor’s deposit is non-refundable and non-transferable. Vendor acknowledges that the deposit reserves limited event space and compensates INV Marketing Group (“INV”) for pre-event administrative work, vendor curation efforts, event planning, coordination, and other costs and business impacts associated with reserving Vendor’s space prior to the Event.
Full booth payment is due by the stated payment deadline unless otherwise specified.
If Vendor cancels participation at least thirty (30) days prior to the Event and INV is able to secure a suitable replacement vendor for the space, INV may, at its sole discretion, refund up to fifty percent (50%) of the booth fee paid, excluding the non-refundable deposit.
No refunds, credits, or transfers will be granted within thirty (30) days of the Event or if INV is unable to secure a suitable replacement vendor.
Failure to submit remaining payment by the stated deadline may result in cancellation of Vendor’s participation and forfeiture of all deposits and payments previously made.
Vendor spaces may not be reassigned, transferred, subleased, shared, or resold without prior written approval from INV.
No refunds, credits, transfers, or chargebacks will be granted due to weather, low attendance, personal emergencies, transportation issues, illness, dissatisfaction with sales, failure to comply with Event rules, removal from the Event, or other circumstances beyond INV’s control.
INV shall not be liable for delay, interruption, modification, postponement, temporary suspension, relocation, or cancellation of the Event due to causes beyond its reasonable control, including but not limited to:
Under such circumstances, Vendor acknowledges that refunds, reimbursements, credits, or damages shall not be owed by INV.
Vendor is solely responsible for:
For informational purposes only, Vendors may review Illinois sales tax registration and reporting requirements through the Illinois Department of Revenue. INV does not provide legal, accounting, or tax advice and assumes no responsibility for Vendor tax compliance obligations.
Vendor represents that all products sold are lawful and that Vendor possesses all rights necessary to sell, display, and market such products. INV reserves the right to prohibit, remove, or require removal of merchandise that is counterfeit, mass-produced, misleadingly marketed, infringing, unsafe, or otherwise inconsistent with Event standards, curation policies, or Vendor representations.
INV reserves the right to require removal of any merchandise, display, signage, activity, or conduct deemed unsafe, inappropriate, offensive, misleading, noncompliant, or inconsistent with Event standards.
Vendor agrees to arrive, check in, and complete setup within the designated load-in and setup times provided by INV.
If Vendor is unable to attend the Event for any reason, Vendor agrees to notify INV as soon as reasonably possible.
Vendors who fail to arrive and check in at least 60 minutes prior to the scheduled start of the Event, or who fail to complete setup by the required opening time, may forfeit their booth space at INV’s sole discretion.
INV reserves the right to reassign, relocate, resell, or otherwise utilize forfeited spaces without refund, credit, or liability to Vendor.
Late arrivals may be denied vehicle access, setup access, or participation if allowing entry would disrupt Event operations, pedestrian safety, traffic flow, or attendee experience. Vendors must remove vehicles from designated loading, unloading, and staging areas by deadlines established by INV or Event staff. Failure to comply may result in towing, relocation requirements, denial of vehicle access, removal from the Event, or limitations on future participation.
Vendor may market and promote only Vendor’s own approved business, products, and services from within Vendor’s assigned booth space. Only Vendors who have been accepted and paid for a booth space may sell, distribute, market, sample, advertise, or promote products or services at the Event.
Without prior written consent from INV, Vendor may not:
Vendor may not share, assign, sublicense, or permit use of Vendor’s booth space by another business or individual without prior written approval from INV. INV reserves the right to prohibit participation by operators, producers, organizers, or representatives of competing multi-vendor markets, festivals, pop-up events, vendor collectives, or similar event businesses.
Vendor represents and warrants that Vendor owns or possesses all rights necessary to manufacture, market, display, advertise, and sell Vendor’s products and that such products do not infringe upon any copyright, trademark, patent, trade dress, or other intellectual property rights of third parties.
INV reserves the right to remove unauthorized materials, prohibit unauthorized activity, or remove Vendor from the Event without refund for violations of this policy.
Food Vendors are solely responsible for complying with all applicable federal, state, county, municipal, venue, fire department, and health department laws, regulations, permits, inspections, certifications, and food safety requirements.
Food Vendors are solely responsible for:
Vendor acknowledges that health department requirements may vary by municipality, county, venue, or Event and may change at any time.
INV does not interpret health codes, guarantee permit approval, inspect food operations for regulatory compliance, or assume responsibility for Vendor compliance with food safety requirements.
Vendor assumes all risks and liabilities arising from the sale, sampling, preparation, handling, storage, or distribution of food or beverages and agrees to indemnify and hold harmless INV from any claims, illnesses, injuries, damages, penalties, fines, or regulatory actions arising from Vendor’s food operations or products.
Failure to comply with applicable food safety or permit requirements may result in immediate removal from the Event without refund.
Vendor is solely responsible for ensuring that tents, canopies, displays, merchandise, and equipment are safely secured at all times during setup, Event hours, and breakdown.
All tents must have a minimum of 160 lbs. of properly secured tent weights (minimum 40 lbs. attached to each tent leg). Tent weights must remain attached at all times. Stakes are permitted only in approved grass areas. Some vendor spaces are located on cement or asphalt surfaces where staking is not possible.
Market staff may conduct visual inspections for apparent compliance; however, INV does not independently weigh, test, certify, inspect, engineer, or guarantee the adequacy, safety, or stability of any tent, weight system, display, or vendor setup.
INV reserves the right, at its sole discretion, to require additional weights, removal of sidewalls, modification of displays, temporary suspension of operations, or removal of Vendor from the Event if weather or safety conditions warrant.
Vendor assumes all risk and liability arising from failure to properly secure tents, equipment, merchandise, or displays, including injury or damage caused by wind, weather, or airborne equipment.
Vendors are encouraged to monitor weather conditions continuously and proactively lower tents or remove sidewalls when conditions become unsafe.
Unless otherwise determined by INV in its sole discretion, Events are rain or shine. Vendor acknowledges that outdoor events involve inherent risks, including weather, wind, uneven surfaces, crowds, noise, changing site conditions, and temporary infrastructure.
INV reserves the right, in its sole discretion, to modify Event hours, vendor placement, setup procedures, traffic flow, weather procedures, safety requirements, parking procedures, load-in/load-out procedures, or Event operations at any time for operational, logistical, legal, or safety reasons. Vendor acknowledges that operational decisions may be made before, during, or after the Event based on evolving safety, weather, logistical, governmental, or operational conditions.
Vendor agrees to comply with all Event rules, signage, staff instructions, safety directives, and operational procedures. INV is not responsible for vehicle damage, towing, theft, parking citations, parking availability, loading access limitations, traffic conditions, or loss or damage occurring in parking, loading, unloading, or staging areas.
Place it immediately after Section 6 and before Insurance.
Suggested language:
Vendor agrees to remove all merchandise, trash, displays, tents, equipment, inventory, and personal property from the Event premises immediately following the Event and within any deadlines established by INV or the venue.
Vendor may not leave abandoned property, debris, pallets, boxes, garbage, or equipment on Event premises.
INV reserves the right to remove, dispose of, store, or discard abandoned property at Vendor’s expense and assumes no responsibility or liability for lost, stolen, damaged, or abandoned items.
Vendor represents and warrants that Vendor maintains Commercial General Liability insurance with minimum limits of:
• $1,000,000 per occurrence
• $2,000,000 aggregate
or such other coverage amounts as INV may approve in writing.
Such coverage shall include bodily injury, property damage, personal injury, products liability, and claims arising from Vendor’s operations, products, tents, equipment, displays, employees, contractors, agents, and activities.
Vendor agrees to maintain such insurance coverage throughout participation in the Event and to provide proof of insurance upon request by INV.
Vendor shall be solely responsible for any injury, loss, or damage caused by Vendor’s tents, equipment, displays, merchandise, employees, contractors, agents, or activities, including damage caused by wind or weather-related movement of equipment.
Failure to maintain or provide proof of insurance upon request may result in removal from the Event without refund.
Upon request, Vendor shall provide a certificate of insurance naming INV Marketing Group, LLC and additional parties designated by INV as additional insureds.
To the fullest extent permitted by law, Vendor voluntarily assumes all risks associated with participation in the Event and releases INV Marketing Group, LLC, Event venues, municipalities, sponsors, property owners, affiliates, officers, employees, contractors, volunteers, and agents from any and all liability for injury, loss, theft, damage, claims, expenses, or causes of action arising out of or related to participation in the Event.
Vendor agrees to indemnify, defend, and hold harmless INV Marketing Group, LLC, Event venues, municipalities, sponsors, property owners, affiliates, officers, employees, contractors, volunteers, and agents from and against any claims, damages, liabilities, losses, costs, or expenses, including attorney’s fees, arising out of:
Vendor’s violation of laws, permits, regulations, or these Terms & Conditions;
Vendor negligence, misconduct, acts, omissions, products, or operations.
INV makes no guarantees or representations regarding attendance levels, customer traffic, vendor exclusivity, sales volume, profitability, media exposure, parking availability, security, weather conditions, or protection against theft, loss, or damage.
Vendor is solely responsible for securing cash, inventory, merchandise, and personal property.
The Event, venue, booth space, vendor placement, and related services are provided on an “as is” and “as available” basis without warranties or guarantees of any kind, whether express or implied.
INV makes no representations or warranties regarding:
Vendor acknowledges that participation in the Event is voluntary and undertaken at Vendor’s own risk.
Vendor agrees to conduct themselves in a professional and respectful manner toward customers, staff, neighboring vendors, venue personnel, and the public.
INV reserves the right to remove any Vendor, without refund, for unsafe conduct, abusive behavior, harassment, intoxication, unlawful activity, failure to follow instructions, policy violations, or conduct deemed detrimental to the Event. Vendor agrees to operate in a safe, professional, and responsible manner and to prioritize the safety of attendees, staff, neighboring vendors, and Event participants at all times.
Vendor acknowledges that Event locations may include indoor and outdoor venues with varying site conditions, including but not limited to:
Certain indoor Event locations may include stairs or areas that are not fully accessible from all entrances, loading areas, or floors.
Vendor acknowledges that accessibility conditions may vary by venue and agrees to inspect assigned spaces and access routes upon arrival.
Vendor assumes all risks associated with setup, breakdown, loading, unloading, transportation of merchandise, and movement throughout Event premises.
INV does not guarantee that any particular booth location, route, loading area, entrance, parking area, elevator access, or venue configuration will meet Vendor’s individual accessibility preferences, equipment requirements, or operational needs.
Vendors requiring specific accessibility accommodations are encouraged to notify INV in advance so reasonable efforts may be considered, though specific accommodations, elevator access, or booth locations cannot be guaranteed.
Vendor grants INV the right to photograph, video record, and use images of Vendor’s booth, products, trademarks, logos, displays, and personnel for promotional, editorial, advertising, website, email, social media, and marketing purposes without compensation.
Vendor is an independent business and independent contractor and is not an employee, partner, joint venturer, representative, franchisee, or agent of INV Marketing Group, LLC.
Nothing contained in these Terms & Conditions or Vendor participation in the Event shall be construed to create any partnership, joint venture, employment, franchise, agency, or fiduciary relationship between Vendor and INV.
Vendor has no authority to bind, represent, speak for, or incur obligations on behalf of INV, and INV has no authority or responsibility for Vendor’s business operations, products, services, employees, contractors, or activities.
Vendor agrees to contact INV directly to attempt to resolve any billing or payment concerns prior to initiating any chargeback, payment dispute, or claim with a credit card company, payment processor, or financial institution.
Vendor acknowledges and agrees that Event policies, refund policies, weather policies, cancellation policies, and operational terms are clearly disclosed prior to purchase and participation.
Vendor agrees not to initiate or pursue chargebacks or payment disputes for matters governed by these Terms & Conditions, including but not limited to weather conditions, low attendance, operational changes, vendor placement, Event modifications, scheduling adjustments, safety decisions, or enforcement of Event policies, unless the transaction resulted from unauthorized fraudulent use of Vendor’s payment method.
To the fullest extent permitted by law, INV Marketing Group, LLC, Event venues, municipalities, sponsors, property owners, affiliates, officers, employees, contractors, volunteers, and agents shall not be liable for any indirect, incidental, consequential, special, exemplary, punitive, or lost profit damages arising out of or related to the Event, Vendor participation, cancellation, modification, interruption, delay, weather conditions, operational decisions, or these Terms & Conditions, even if advised of the possibility of such damages.
In all circumstances, the maximum aggregate liability of INV arising out of or related to the Event or Vendor participation shall not exceed the total booth fees actually paid by Vendor to INV for the applicable Event.
In any dispute, claim, chargeback, proceeding, or legal action arising out of or relating to these Terms & Conditions or Vendor participation in the Event, INV Marketing Group, LLC shall be entitled to recover its reasonable attorney’s fees, costs, expenses, and collection costs incurred in enforcing these Terms & Conditions or defending claims arising from Vendor participation, to the fullest extent permitted by law.
15A. VENUE & JURISDICTION
Any dispute arising out of or relating to these Terms & Conditions or Vendor participation in the Event shall be brought exclusively in the state or federal courts located in Cook County or DuPage County, Illinois, and Vendor consents to the exclusive jurisdiction of such courts.
Failure by INV Marketing Group, LLC to enforce any provision of these Terms & Conditions shall not constitute a waiver of future enforcement of that or any other provision.
If any provision of these Terms & Conditions is determined to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.
These Terms & Conditions shall be governed by and construed in accordance with the laws of the State of Illinois.
Electronic acceptance, online submission, payment of deposits or fees, email confirmation, participation in the Event, or occupancy of booth space shall constitute the same legal effect as an original written signature and constitutes Vendor’s acknowledgment and acceptance of these Terms & Conditions.
Submission of an application, payment of deposits or fees, participation in the Event, or occupancy of booth space constitutes Vendor’s acknowledgment and acceptance of these Terms & Conditions.